The Email Recipients page allows you to perform a variety of functions on subscribers who have an email associated with their profile. Emails are first managed depending on a recipient status: Subscribed Subscribed, Pending, Unsubscribed and UnsubscribedBounced. Go to Recipients > Emails , choose and choose one from the 3 4 tabs at the top of the page. Or, you can do a general search of all recipients.
The Bounces tab offers detailed reports both for collective email recipients or an individual recipient based on a group, filter and/or type of bounce. You can even create new groups based on the type of bounce for statistical / reporting purposes.
Once you've chosen the status, you can do a simple search by entering an email or do more advanced searches based on a group, filter and/or even subscription status date by clicking on Advanced search optionsSearch.
To search for recipients within the entire system and across multiple statuses and Lists, click on the Global Search icon (magnifying glass.) Global search does not allow you to perform actions but to simply understand previous actions and current status. Or go to Settings > Account Settings > Global search.
Modify, Unsubscribe or Delete recipients
Choose from the Actions drop-down menu to modify, unsubscribe or delete a recipient.
The Delete function permanently removes a recipient from a specific List, but not across multiple Lists. If you have multiple Lists and need to permanently delete a recipient from the MailUp system (aka all Lists,) you must do that from each List at the List level. To modify recipient data at the List level, the Import function allows you to add or override existing fields. Go to Import Recipients.
Move or Copy recipients from one Group to another
It is important to clarify "Move" verses "Copy." To "Move" recipients out of one group into another, recipients will no longer belong to the previous group. However if you want a group's recipients to also belong to another group, you use the Copy feature. This means, the recipients chosen will now belong to both groups.
When wanting to move or copy recipients from one group to another go to Recipients > Email and choose a recipient status tab at top. Then, click on Advanced search options and choose the group of recipients you want to move or copy. See image below.
Scroll down to Recipients Management. Click Move or Copy button. See image below. You have the option of randomly selecting a number of recipients to be moved or copied.
The recipient search feature allows you to apply all the advanced search options available to you (groups, filters, custom fields, etc.). You can add one or more options by clicking on "+" (as in the example here below where we looked for all the recipients in the list "Test"). You can even search by subscription date, selecting a time frame.
Once the system has picked up one or more recipients, go to the tab "Actions" to View profile, Unsubscribe, Delete.
Unsubscription due to right to be forgotten
The right to erasure is one of the main novelties contained in the new European Data Protection Regulation (GDPR).
"The data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay and the controller shall have the obligation to erase personal data without undue delay".
The platform allows unsubscribing recipients with the option "Unsubscription due to the right to be forgotten", as shown in the picture below.
Using this option, the data subject will be unsubscribed. All additional data collected will be deleted except for the email address and the subscription date, which can be used to demonstrate consent in the future, if needed. Such data usage is, in any case, limited to the sole purpose of demonstrating the provision of information and recording the relative consents. It will be possible at any time to go for the definitive erasure by deleting the recipient.
Recipients unsubscribed in this way can be viewed in the Recipients > Email > Unsubscribed page.
After running a search, select MOVE / COPY to open the tab with all the actions you can do on the selection.
The first three actions allow managing the groups assigned to the recipients you searched for.
- Add to: add recipients to a list group.
- Remove from selected group(s)and add to: remove recipients from groups entered as the search query and, optionally, add to another list or group.
- Remove from all groups and add to: remove recipients from all list groups they've been assigned to and, optionally, add to a list group.
For these actions, you can quickly create a new group by clicking on the + button on the right of the drop-down menu. Besides that, you can decide to act only on a random subset of recipients, enabling the "Randomly select n recipients" checkbox and specifying the number of recipients needed.
- Unsubscribe: unsubscribe recipients from the list
- Export: export recipients. In the following screen, select recipients fields you want to export, choose a file name and start the export process. You'll find the new export file ready for download in Recipients > Export > Download.
The inactive recipient management section allows you to disengage inactive recipients.